What is the best software for coworking events?

If you’ve ever planned an event at your coworking space, be it a workshop, panel talk, or community mixer, you know how many pieces need to fall into place: attendee sign‑ups, ticket payments, reminder emails, check‑in logistics, and follow‑up communications.

Software can help, but choosing the right software can turn a potential headache into a smooth, branded, delightful experience.

Here’s what coworking operators should look for when selecting software for events:

1. Easy attendee registration and ticketing
   
   
2. Seamless payment and invoicing
   
   
3. Branded communications and reminders
   
   
4. Hassle‑free check‑ins
   
   
5. Integration with memberships, calendars, and spaces
   
   
6. Insights to prove ROI and learn from past events
   
   

Easy attendee registration and ticketing

Event registration should feel frictionless—from landing on the page to confirming a seat. Look for mobile‑friendly, easy forms, customizable ticket types (free, paid, member, guest), and early‑bird pricing, promo codes, and group discounts

With Coworks, you can drop event forms into build branded registration pages in seconds and offer tiered ticketing. Want 5 early‑bird seats and 20 full‑price? Done. Want member discounts? Set it one time and it auto‑applies. No messy spreadsheets or multiple apps.

Seamless payment and invoicing

Having registrations go through one system means less juggling. A good solution should:

• Accept credit‑cards and offline payments
• Auto‑generate invoices and receipts
• Record payments against member accounts
  
  

Coworks has native payment support and customizable invoice templates. If someone registers but doesn’t complete payment, reminders will trigger automatically. 

Plus Coworks quickly integrates with the tools that build email sequences right inside the event flow. Whether it’s a “See you tomorrow” nudge or “Forgot your ticket?” reminder, it’s easy to set up and track. And when something changes, update once and it updates everywhere.

Integration with memberships, calendars, and spaces

If your coworking software runs your memberships and spaces, your events tool should plug in like Lego. That means:

• Syncing event bookings to space calendars
• Limiting ticket access based on membership type
  Auto‑adjusting desks/rooms availability

Coworks syncs its event engine with your space inventory. Book a workshop in Room A, and that room (and its desks!) is blocked off automatically. No overbookings, no manual conflicts.

Insights to prove ROI and learn from past events

The best software doesn’t just manage events. It shows their impact. You’ll want reports that tell you event attendance stats and offer revenue/expenses tracking

Coworks offers post‑event reports that show attendance trends, revenue breakdowns, and integrations with to email performance. Plus you can use a platform that collects feedback to understand what worked (and what didn’t). That data feeds directly into your strategy for what events to run next.

Comparing popular options—and why Coworks wins

Let’s quickly compare some tools coworking spaces often consider:

How Coworks makes onboarding and usage easy

Switching software can feel daunting. Here’s how Coworks makes it simple:

• You can a dedicated onboarding specialist guide to help 
• Import your existing member list in one click
• Set up your plans
• Access the training and on‑demand article and video library

In a typical setup process, you can import your members, sync your room calendars, and create your first event—all with support at every step.

ON DEMAND WEBINAR

How does AI help with events?

In this hands-on working session, David Walker of Coworking Consulting and Coworks CEO DeShawn Brown show you how to use AI in real time.

LEARN MORE

Optimize your event strategy with these tactics

Even with great software, event success is about strategy. Here are tips Coworks’ customers love:

1. Double up with community content
   Invite members to co‑host sessions. Coworks lets you easily add co‑host admins with publishing rights.
   
   
2. Bundle membership perks
   Include free or discounted tickets for higher‑tier members. Coworks automates tier‑based pricing.
   
   
3. Follow up with value
   Post-event, send attendees a link to slides or a recording. Coworks email tools make this seamless.
   
   
4. Measure and iterate
   Lok at what works. Did the majority of registrants actually show? Did members inite guests? Did any leads come from the event?
   
   
5. Promote via community
   Coworks includes social sharing buttons on event pages—members do the repeat outreach for you.
   
   

How to get started with Coworks

1. Watch the short demo video
   
   
2. Book a call
   See Coworks’ event flow in action: build pages, process payments, check‑in attendees. Grab time here.
   
   
3. Import your current membership roster
   Avoid manual setup. Coworks supports CSV import so your members are ready to go.
   
   
4. Create your first event
   Choose a template, assign a space, set ticket tiers, and publish. You’re live in minutes—not days.
   
   
5. Run and refine
   Host the event. After, track attendance and feedback and compare to your goals. Adjust your next event based on insights.
   
   
6. Build a repeatable event program
   As you host more events, your data tells you what works—who shows up, what people like, what sells. That informs your 6‑month event calendar.

Great coworking events bring members and the community together. They turn spaces into ecosystems of learning, connection, and opportunity. But the magic doesn’t happen on the day itself. It lies in a smooth, intentional experience leading up to, during, and after the event.

That’s what event software should support, not silo with disjointed tools. With Coworks, you get event registration, ticketing, payments, communications, check‑in, space sync, and reporting all under one platform and all built for coworking.

If you run workshops, panel talks, socials, community mixers, or networking nights, Coworks helps you do it faster, better, and with less stress. You’ll reclaim hours you spent on admin, deliver better experiences, and grow stickier communities.