SCHEDULE TOURS FOR COWORKING SPACES
Give prospective members you want the exact time they need
Make tours easy to manage and measure
Scheduling a tour is often the first real interaction a potential member has with your coworking space. But if it’s clunky, confusing, or slow, that first impression can go south fast.
The Calendly integration with Coworks eliminates the friction. It’s designed to give you — and your leads — a smoother, faster, and more professional experience, from first click to first handshake.
Here’s what the Calendly and Coworks integration actually does
We didn’t just slap a link onto a form and call it a day. This integration connects the dots between your tour form, your CRM, and your calendar — so every tour request becomes a trackable, actionable, automatable process.
→ Embed Calendly into your tour request form
When someone fills out a tour request on your website or landing page, they don’t just get a “we’ll be in touch” message. Instead, they can immediately see available times and schedule their own tour, thanks to a live Calendly embed right in the form.
It’s fast. It’s simple. And it makes your space look like it has its act together.
→ Auto-populates lead info into Calendly
You’ve already captured their name, email, and maybe a few other useful tidbits. No need to make them enter that info all over again just to schedule a time. Coworks passes it directly into Calendly, pre-filling the fields so the lead doesn’t have to.
Less typing = fewer dropoffs.
→ Instantly create a lead in your Coworks CRM
Every time a tour is booked, that person becomes a contact in your Coworks CRM — automatically. No copying and pasting. No spreadsheets. The tour date is attached. You’re ready to follow up with context and confidence.
That means your sales pipeline is always up to date, and your team doesn’t miss a beat.
→ Optionally block time on your Coworks calendar
Once the tour is scheduled, you can also choose to automatically block that time in the Coworks admin calendar. This helps you avoid double-bookings or awkward overlaps. Plus, it gives your team full visibility into what’s coming up each day.
No more “Oops, we didn’t know someone was coming in.”
For busy operators, every minute counts
Between managing members, running events, handling billing, and fixing the coffee machine (again), you don’t have time to manually juggle tour scheduling and lead tracking. With the Calendly + Coworks integration, you won’t have to.
This isn’t just about saving time. It’s about creating a better experience for prospects and your team — while keeping your pipeline healthy and your operations efficient.
Or, if you’re already a Coworks customer, head to your integrations settings and look for Calendly.
How do I automate coworking space tours with Calendly?
You can automate your coworking space tours by integrating Calendly directly into your Coworks tour request form. This allows leads to instantly schedule tours based on your real-time availability, with their information automatically populated and synced to your CRM.
Can Calendly connect with my coworking CRM system?
Yes, when you use Coworks space management software, Calendly connects directly to the CRM. Every scheduled tour automatically creates a new lead in your Coworks CRM, complete with tour details and contact info — no manual entry required.
What’s the best way to schedule coworking tours online?
The best way to schedule coworking tours online is to embed a scheduling tool like Calendly into your website’s tour request form and connect it to your operations software. Coworks offers a built-in Calendly integration to streamline this process from lead capture to calendar booking.
How can I reduce no-shows for coworking space tours?
Using the Coworks + Calendly integration helps reduce no-shows by confirming tour appointments instantly and syncing them to both your CRM and calendar. This keeps your team informed and allows you to follow up easily with reminders or updates.
Does Coworks offer automated tour scheduling for coworking leads?
Yes, Coworks integrates with Calendly to offer fully automated tour scheduling. Prospective members can book tours directly through your form, and the system handles CRM entry, calendar updates, and email confirmations automatically.
